COVID-19 Safety Procedures and Preparedness Plan

Parent/Athlete requirements and assumption of the risk and waiver of liability relating to Coronavirus/COVID-19

RVC ||  COVID-19 Safety Procedures and Preparedness Plan

RVC ||  COVID-19 Safety Procedures
and Preparedness Plan          

The following policies, practices and conditions are set forth to incorporate guidance from the Centers for Disease Control and Prevention (CDC), the Colorado Department of Public Health and Environment , and the Federal Occupational Safety and Health Administration (OSHA) into our daily practices at the RVC Facility.

Knowing that eliminating all risk is impossible, RVC is committed to providing an environment that is as safe and healthy as reasonably possible for all coaches, athletes and families. To that end, we have developed the following Safety Procedures and Preparedness Plan in response to the COVID-19 pandemic.  We will continually monitor the COVID-19 pandemic; and as it evolves the below policies and procedures will be modified. 

By continuing with RVC for the remainder of the 2019-20 season all adults and guardians of minors assume ALL risks associated with participation including but not limited to exposure to COVID-19.  Exposure to COVID-19 can lead to temporary or permanent health consequences and death.

Club Directors, coaches, athletes and families are all responsible for implementing and complying with all aspects of the policies and procedures in this plan.  Our goal is to mitigate the potential for transmission of COVID-19 in our facility, and that requires full cooperation.  RVC’s staff is charged with enforcing the policies and this plan during their scheduled training times, with RVC’s directors responsible for further disciplinary actions.  All athletes and guardians are required to accept and e-sign this document as assumption of risk, waiver of liability, understanding of and agreement to comply with all aspects of the below Safety Procedures and Preparedness Plan.  Any violations by athletes can result in revocation of facility usage privileges with no refunds given. 

Club director, or an appointed staff member, will be on site at all times to ensure compliance.

      Facility Layout via Courts for Social Distancing

  • RVC will NOT be open for public use.  No parents, siblings, spectators or any additional individuals will be allowed in the facility.
  • The below details court areas:

  • Court 1: Approximately 3,360 square feet. Maximum 5 athletes with 1 coach.  (560 sq ft+ per person)
  • Court 2:  Utilized as a free zone; only in use for practice when additional social distancing limitations lift.  While zone 2 is utilized as a free zone it will have two netted dividers that prevent access to coaches, athletes and volleyballs onto other courts.  (3,360 sq ft)
  • Court 3:  Approximately 3,120 square feet.  Maximum 5 athletes with 1 coach.  (520 sq ft+ per person)
  • Training/Workout area: Quarantine area for any coach or athlete that begins not feeling well during training. (900 sqft+)
  • Courts 1, 3 will be open for scheduled 1-hour or 1.5-hour time periods.  After each time period, the space will be emptied and all equipment, floors, restrooms and touched surfaces will be cleaned prior to allowing coaches and athletes to enter for the next scheduled practice.  30 minutes has been scheduled before and after each practice to allowing for athlete/coach departure and cleaning.
  • Restroom use will be limited to “emergency” use only.  (If you absolutely cannot wait until you get home to use the restroom it would be considered an emergency)  All coaches and athletes are asked to utilize the restroom prior to arriving or after leaving the facility.  If emergency restroom use is required, RVC’s staff will clean after each use.
  • Social distancing signs will be displayed at RVC. 
  •       Procedure for Pre-Arrival, Arrival
    and During and After Practice


  • Accept and e-sign waiver (required only once)
  • Athletes to be fully dressed including shoes and face coverings
  • Water bottle full recommended 1/2 gallon or more. Water fountain is off limits and there will be no refilling of water bottles     

  • Coaches and athletes are required to enter at the main entrance (located on the east side of the building) 
  • Exit your vehicle ready to practice or train. 
  • Maintain social distancing while waiting for pre-screening checks when entering the facility
  • With your mask is securely in place proceed to the main entrance where coaches and athletes will be greeted by an assigned RVC staff member who will document attendance and temperatures. Do not remove face covering until your temperature has been taken and you are on your designated court
  • Coaches and athletes will be allowed entrance into RVC 10-minutes prior to their scheduled session; absolutely NO earlier. 
  • All coaches and will be asked to wear masks during their time at RVC.  Only approach your assigned court when you have been directed to do so by a RVC staff member
  • Coaches and athletes entering RVC will be required to secure all items including but not limited to keys, driver’s license, phone etc. in a single bag/backpack next to their water bottle.     
  • Once in the gym all coaches and athletes will be directed to their assigned court and wait to be released in groups of two to proceed to the restroom to wash hands and arms.  This process will continue by twos (two go; two return; next two go) until all athletes and coaches have completed hand and arm washing.  
  • All drills utilized within practice will be developed by coaches to assure a cohesive training method with a strong emphasis on social distancing.

  • Drinking fountains will be turned off. Athletes will be required to bring their own, FULL, water bottle and keep their water next to their bag on their assigned court.
  • All volleyballs will be disinfected before each training.
  • Ball carts will be lined with trash bags for each practice and replaced with new bags at the conclusion of practice.
  • No handshakes, high fives, fist bumps, nor other physical interaction.
  • All huddles and coaching will occur with a minimum of 6’ of distance between all athletes and coaches.
  • If emergency restroom use is required, RVC's staff will clean after each use.

  • At the conclusion of practice all coaches and athletes will immediately be directed to exit out the door on the west side of the building in the training/work out area and to utilize the sanitizer located at the door prior to exiting the facility 
  • Screening and Policies for ANYONE exhibiting Signs and Symptoms of COVID-19  ||  entering or within RVC

    All coaches, athletes and families are required to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess health status, of all, prior to entering RVC.  This process is not all encompassing and does not guarantee the health of any individual entering RVC.

  • All individuals entering the facility will have their temperature checked and only individuals with a temperature lower than 99.5 degrees will be allowed to enter the facility.
  • All individuals entering the facility will be required to be cold/flu/COVID-19 symptom free for three days prior to entrance.  If anyone is displaying any symptoms of the above, they must be kept home.  If, upon their arrival or during their training time they display any of the above symptoms they will be immediately moved to (quarantine zone) and must be picked up by their parents immediately on the west side of RVC.  Then, the court of the facility they utilized as well as quarantine zone will be immediately disinfected.  The sanitizing process will be implemented by RVC Staff and will take approximately 15 minutes.  Athletes that could have come into contact with the athlete displaying signs of illness will immediately wash their hands and arms and resume training once the area has been disinfected.
  • Should anyone participating with RVC, coach or athlete, be diagnosed with COVID-19, they should immediately contact RVC’s Club Directors and follow proper healthcare procedures as laid out by their health care professional, including quarantining.  Athletes, coaches, and staff must have, in writing, signed, clearance from their health care professional to resume activity after a COVID-19 diagnosis OR the original, dated, “order” to quarantine with the specified duration from their health care professional so RVC can verify their compliance with that “order” upon their return.     
  • Contact Tracing

  • Detailed records of individual attendance at RVC will be kept and provided to health authorities upon request to allow for contact tracing should it be necessary.  Upon official request, parent contact information will be provided.      
  • Information will ONLY be provided to government/health authorities, it will not be shared with coaches, staff, athletes or families.  Government/health authorities will contact individuals to relay any additional actions that must be taken.  Because RVC’s staff are not licensed medical experts, other than in direct cases of diagnosis, RVC’s staff will not implement additional mandatory quarantine of secondary or tertiary contacts.  However, athletes/families/coaches are required to notify RVC’s Directors if they are ordered to quarantine by a government or health authority; and that order must be adhered to by the athlete or coach.
  •       Hand washing

  • Basic infection prevention measures are being implemented at RVC at all times.
  • Upon arrival to the facility, all individuals, coaches and athletes, are required to wash their hands and arms for at least 20 seconds with soap and water before practice begins. 
  • Hand sanitizer will be available throughout the facility and specifically on each court. 
  •       Respiratory Etiquette

    Just a reminder of basic respiratory etiquette while attending activities inside of RVC.

  • It is recommended, that you cough or sneeze into your practice t-shirt to reduce any possible initial viral spread. 
  • Avoid touching your face, in particular mouth, nose and eyes, with your hands.  If you do touch your face, cough or sneeze into your arm or shoulder you are required to immediately leave the space and re-wash your hands/arms.     
  • Dispose of tissues in the trash and wash or disinfect hands immediately afterward.
  •       Housekeeping

    Housekeeping practices are being implemented, including routine cleaning and disinfecting of all surfaces, volleyballs, training equipment, and practice areas, including restrooms and meeting areas. Frequent cleaning and disinfecting will be conducted in high-touch areas.

          Communication and Training

    This COVID-19 Safety Procedures and Preparedness Plan was communicated to all coaches and necessary training was provided. Additional communication and training will be ongoing, and updates provided to all coaches, and where necessary relayed to all athletes and families.

    Waiver Terms & Conditions

    The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact, including individuals without disease symptoms. As a result, federal, state, and local governments and federal and state health agencies recommend social distancing and have, in many locations, prohibited or limited the congregation of groups of people.

    The health and well-being of our staff and athletes remains our top priority. In order to minimize the risk of COVID-19 entering our environment and spreading amongst our community, we will only allow staff assigned to work and athletes scheduled to participate to be in our facility. Parents wishing to remain on site can utilize the parking lot to wait for their athlete(s). Athletes waiting to attend a session will need to wait outside while maintaining social distance from others.

    Furthermore, all participants in sponsored activities at Relentless Volleyball Club must agree to and abide by the following:

  • Agree to temperature checks prior to entering the facility
  • Hand washing procedures
  • Social Distancing Guidelines
  • Follow all facility rules and guidelines
  • Relentless Volleyball Club (hereafter referred to as the “Club”) has put in place numerous preventative measures and enhanced cleaning protocols to reduce the likelihood of spreading COVID-19 in Club’s facility environment; however, the Club cannot guarantee that you or your child(ren) will not become infected with COVID-19. Further, attending sponsored activities at the Club or while traveling to sanctioned events could increase your risk and your child(ren)’s risk of contracting COVID-19.

    By signing this agreement, I acknowledge the contagious nature of COVID-19 and voluntarily agree to the participation terms described above and assume the risk that my child(ren) and I may be exposed to or infected by COVID-19 by attending the Club and that such exposure or infection may result in personal injury, illness, permanent disability, and death.

    I understand that the risk of becoming exposed to or infected by COVID-19 at the Club may result from the actions, omissions, or negligence of myself and others, including, but not limited to, Club employees, volunteers, and program participants and their families. I voluntarily agree to assume all of the foregoing risks and accept sole responsibility for any injury to my child(ren) or myself (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that I or my child(ren) may experience or incur in connection with my child(ren)’s attendance at the Club or participation in Club programming including travel tournaments (“Claims”).

    On my behalf, and on behalf of my children, I hereby release, covenant not to sue, discharge, and hold harmless the Club, its employees, agents, and representatives, of and from the Claims, including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto.

    I understand and agree that this release includes any Claims based on the actions, omissions, or negligence of the Club, its employees, agents, and representatives, whether a COVID-19 infection occurs before, during, or after participation in any Club activity.